Copilot AI

Maryan Duritan
Maryan Duritan
IT Writer
Last updated: May 27, 2024
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What is Copilot AI?

Copilot AI stands as Microsoft’s innovative AI assistant, crafted to enhance productivity for a wide range of users, including individuals, employees, IT professionals, and developers. It’s a multifaceted tool that enables users to harness the capabilities of AI for a variety of tasks, making work processes more efficient and intuitive.

At its core, Copilot AI facilitates seamless interactions with technology, allowing users to search for information using Bing integrated with ChatGPT technology, summarize documents and web pages quickly, and generate content with ease. Beyond content creation, Copilot AI extends its utility to app development, enabling users to build and launch applications, create engaging presentations, and write code efficiently.

The versatility of Copilot AI is further enhanced by its multiple access points. It is embedded within Windows 11, making it readily available for desktop users. For those who prefer online access, the Bing web app offers a direct gateway to Copilot’s functionalities. Additionally, Copilot AI is tightly integrated with Microsoft Office 365 Apps, allowing for a streamlined workflow within familiar productivity tools.

Understanding the diverse needs of its user base, Microsoft has introduced Copilot Pro, an advanced version of the assistant. Copilot Pro provides priority access to the latest in artificial intelligence (AI) technology, including GPT-4 and GPT-4 Turbo, and introduces the ability to create images with DALL-E 3. This pro version enriches the Copilot experience within Microsoft 365 apps such as Teams, Outlook, Word, Excel, and PowerPoint, offering users an unparalleled level of integration and efficiency.

By integrating text, voice, and image interactions, Copilot AI represents a leap forward in how we engage with digital environments, promising to redefine productivity in the digital age.

What Does Copilot AI Do?

Copilot AI emerges as a versatile tool capable of serving a myriad of functions, tailored to the specific data it’s connected to and the applications in use. For employees entrenched in Microsoft’s expansive product ecosystem, Copilot AI serves as a powerful query tool, offering swift access to data stored across various platforms.

Jared Spataro, CVP of Modern Work & Business Applications at Microsoft, emphasizes the transformative impact of Copilot AI on organizational productivity and knowledge management. According to Spataro, “Copilot AI revolutionizes the way organizations approach their data. It unlocks a new paradigm for knowledge management, tapping into the vast pools of data and insights that remain largely inaccessible and underutilized.”

One of the standout features of Copilot AI is its Business Chat functionality. This feature transcends traditional data interaction methods by integrating across all business data and applications. It adeptly navigates the extensive information landscape to bring forward the necessary insights and information from an ocean of data. This capability ensures that knowledge circulates freely within an organization, significantly reducing the time and effort spent in search of answers.

Spataro further highlights the importance of this innovation, stating, “Business Chat works across all your business data and apps to surface the information and insights you need from a sea of data – so knowledge flows freely across the organization, saving you valuable time searching for answers”

Through these functionalities, Copilot AI not only boosts individual productivity but also fosters a more efficient, informed, and connected organizational environment.

How Does Copilot AI Work?

To start using Copilot AI, users can simply launch it as a separate tool or as a chat pane within their current application. Once active, users can input their requests using everyday language. Copilot AI, powered by the advanced capabilities of ChatGPT and GPT-4, processes these natural language prompts to deliver accurate and helpful responses.

In its enhanced version, Copilot Pro, the tool extends its connectivity to encompass the entire suite of Microsoft 365 applications, utilizing the rich data within these apps to inform its responses. GPT-4 underpins Copilot’s intelligence, employing a suite of sophisticated technologies including machine learning, natural language processing (NLP), and natural language generation (NLG). These technologies allow Copilot to understand the context of user prompts, analyze the underlying request, and generate responses that are not just relevant but also tailored to the user’s specific intent.

The integration of Copilot with Microsoft 365 apps is a game-changer, enabling users to perform a wide range of queries and tasks across their digital workspace. Whether it’s pulling summaries from PowerPoint presentations, listing actionable items from emails, or extracting trends from Excel spreadsheets, Copilot makes navigating and synthesizing information across calendars, emails, documents, and contacts seamlessly efficient.

For instance, users can directly ask Copilot to “summarize today’s meeting notes,” “draft responses to unread emails,” or “highlight key data points in the latest sales report.” This level of interaction simplifies complex tasks, making it easier for users to manage their workload and access the information they need quickly and effectively.

Copilot AI Use Cases Within Microsoft 365 Apps

The functionality of Copilot AI expands significantly when used in conjunction with Microsoft 365 applications. Each application unlocks unique capabilities of Copilot, tailored to enhance productivity and streamline workflows. Here’s how Copilot AI integrates with various Microsoft 365 apps:

  • Copilot in Word: Revolutionize document creation by generating first drafts, editing, shortening, or enhancing existing drafts with constructive feedback.
  • Copilot in PowerPoint: Transform the way presentations are made by creating or refining slideshows, incorporating content from other presentations or documents seamlessly.
  • Copilot in Excel: Elevate data analysis by summarizing spreadsheets, identifying trends, and crafting compelling data visualizations.
  • Copilot in Outlook: Improve email communication by drafting emails, advising on tone and clarity improvements, and summarizing lengthy email threads for quick comprehension.
  • Copilot in Teams: Optimize team collaboration by summarizing discussion points, suggesting actionable items, presenting different viewpoints, creating pros and cons tables, and efficiently taking meeting notes.
  • Copilot in Power Platform: Enhance app development with design recommendations, publishing guidance, app idea generation, and the ability to create and import data tables for app functionalities.

By integrating with these applications, Copilot AI not only simplifies tasks but also introduces a layer of intelligence that can anticipate user needs, making it an invaluable tool across the Microsoft 365 ecosystem. Whether you’re drafting documents in Word, analyzing data in Excel, or managing emails in Outlook, Copilot AI provides tailored assistance to elevate your productivity.

How to Use Copilot AI

Using Microsoft Copilot AI is straightforward, whether you’re on Windows 11, accessing it via a web app, or directly through an Office 365 app integration.

  • On Windows 11: To start with Copilot AI on Windows 11, ensure you’ve installed the September 2023 update. You can then activate Copilot by clicking its icon in the taskbar or using the shortcut Win + C.
  • In Office 365 Apps: For direct access within applications like Excel or PowerPoint, locate and select the Copilot option in the app’s ribbon or toolbar. This action opens up Copilot in a chat pane, ready for your input.
  • Crafting Effective Prompts: Once Copilot AI is activated, you can begin by entering prompts in natural language. A good prompt not only specifies the task (e.g., create content, access data) but also includes context for its intended use. This approach helps Copilot generate more accurate and relevant results.
  • Example Prompts: If you’re uncertain about how to frame your request, consider structuring your prompt like this: “Create content about [TOPIC/DATA] for [USE CASE]” or “Summarize the data from [DATA/SOURCE] for [USE CASE].” This method helps Copilot understand both the task and the context, ensuring the assistance you receive is precisely tailored to your needs.

Navigating Copilot AI is designed to be intuitive, enabling users to leverage AI capabilities effectively for a wide range of tasks. Whether you’re drafting an email, analyzing data, or creating a presentation, Copilot AI can streamline the process, making your work more efficient and impactful.

Copilot AI Pricing

Microsoft Copilot is accessible at no cost for individual users through Windows 11 and Bing, catering to personal use. However, businesses looking to harness Copilot’s full capabilities within the Microsoft 365 ecosystem are directed towards Copilot Pro, a premium version.

Copilot Pro, available at $20 per user monthly, not only guarantees priority access to GPT-4 and GPT-4 Turbo during high-demand periods but also enables image creation using DALL-E 3. Additionally, it introduces the Copilot GPT Builder, allowing customization of Copilot GPT to better meet specific organizational needs. This subscription integrates seamlessly with major applications like Word, Excel, PowerPoint, Outlook, OneNote, and Teams, enhancing productivity and workflow across the board.

For a more comprehensive integration, Microsoft Copilot for Microsoft 365 is offered at $30 per user monthly with an annual commitment. This package extends Copilot’s functionality across a broader range of 365 apps, including Teams, Word, Outlook, PowerPoint, and Excel. It emphasizes “enterprise-grade security, privacy, and compliance,” making it an ideal choice for organizations prioritizing both innovation and security in their operations.


Microsoft’s Copilot AI marks a significant leap towards enhancing productivity and creativity across various sectors. Designed to cater to both individual and enterprise needs, it bridges the gap between AI’s potential and practical, everyday applications. From drafting emails in Outlook to generating data visualizations in Excel, Copilot AI extends its utility across the Microsoft ecosystem, promising a more efficient, creative, and streamlined workflow.

The availability of Copilot AI for personal use through Windows 11 and Bing, free of charge, democratizes access to advanced AI capabilities. Meanwhile, Copilot Pro and Microsoft Copilot for Microsoft 365 introduce a suite of specialized features for businesses, including priority access to GPT-4, image creation with DALL-E 3, and custom GPT development. This blend of accessibility and advanced features underscores Microsoft’s commitment to fostering a future where AI assists in unlocking human potential across all walks of life.

As we continue to explore the boundaries of AI’s capabilities, Copilot AI stands as a testament to the evolving relationship between humans and machines. It not only showcases the current state of AI technology but also hints at a future where AI and human creativity work hand in hand to overcome challenges and create new opportunities.

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Maryan Duritan
Maryan Duritan
Maryan Duritan, a seasoned U.S.-based copywriter and SEO specialist, excels in making complex ideas accessible. She crafts compelling website content, blogs, articles, ebooks, press releases, and newsletters, tailoring tone and voice to match client goals and audience needs. Her creative precision transforms ideas into impactful content.

Why Trust Us

Our editorial policy emphasizes accuracy, relevance, and impartiality, with content crafted by experts and rigorously reviewed by seasoned editors for top-notch reporting and publishing standards.

Purchases via our affiliate links may earn us a commission at no extra cost to you, and by using this site, you agree to our terms and privacy policy.

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